Eudora for Windows v4.x
Electronic mail, or "e-mail," has become an indispensable
tool for intra- and inter-office communication. It allows computers
to send messages to people all over the world, as well as Trinity
students, faculty and staff. Eudora is an e-mail reader for
Windows computers. It is used in reading, storing, and sending
e-mail messages over the Internet. These pages provide
information on how to set up Eudora, and some basic instructions
in its use.
E-mail Accounts and Passwords
Both faculty and students should know their electronic
mail account, password, and e-mail address. This
information is used by Eudora. If you don't already have this
info:
- Faculty can get their e-mail account by calling the
Faculty and Staff help desk (MCEC 115, x2100).
- Administrators needing this information should contact the
Faculty and Staff help desk (MCEC 115, x2100).
- Students can see the Consultants in MCEC 133 to obtain
their e-mail account.
INFORMATION YOU'LL NEED BEFORE YOU BEGIN
E-mail
Account:___________________________________________________
E-mail
Password:__________________________________________________
E-mail
Address:___________________________________________________
In order to run Eudora, it first needs to be configured. This
simply means telling it your name, your email account, and where
it's all stored (after all, it has to know where and what to
look for when it's getting your mail). There are two ways to do
this. The first is the new account wizard. The second is manual
configuration. The first time you use Eudora, you should see the
new account wizard (it looks like this).
If you don't see this window, then skip directly to the manual
configuration instructions. Otherwise, follow the wizard
instructions below
The first time you use Eudora, the new account wizard should
start. This is simply a guide to supplying the information
Eudora needs to be able to send and receive your e-mail
correctly. Don't worry if you type something in incorrectly, you
can always go back and change it. The first screen (shown above)
prompts you to put in your Real Name , i.e. the name you
would like others to see on mail from you.
The next screen asks for your email address (so that
others know where to send e-mail for you). This is almost always
in the form of firstname.lastname@trincoll.edu (or
firstname.lastname@mail.trincoll.edu - it doesn't matter). Thus
Jack Kerouac's e-mail address would be John.Kerouac@trincoll.edu.
This screen asks for your login name (or username).
You will have been provided with this when you first got your
e-mail account activated. It is usually the first letter of your
firstname, followed by up to seven letters of your last name.
(e.g. Jack Kerouac becomes jkerouac but Allen Ginsberg becomes
aginsber). It is important that all usernames and passwords
are supplied in lower case. The mail system is case sensitive.
Epound is not the same as epound. Some people will also have
numbers attached at the end of their usernames (to distinguish
all the jsmiths for example).
The next screen prompts for the incoming mail server (aka
POP server). This is the computer your mail is stored at when it
arrives. The name is mail.trincoll.edu. Make sure that the POP
server button is checked.
Now you need to supply the name of the outgoing mail
server, i.e. the computer that sends your mail out into the
world (also known as the SMTP server). This line should also
read mail.trincoll.edu.
And that's it. You're done. Easy, eh? You can, if you wish,
continue to refine some of your Eudora settings using the further
configuration instructions below, but you don't have to.
Eudora is now ready to run.
If you didn't see the new account wizard, or you need to
change some settings you've already supplied, then you can use
the manual configuration option in the configuration dialog box.
Here's how to do that.
-
The configuration dialog box is found under
the Tools menu. Then select the item called Options.
You should see the following screen.
-
Click on the first Item in the scrolling
list on the left, "Getting Started". In the field
titled Real Name , enter the name you would like
others to see on mail from you.
-
On the next line, type your e-mail
address (so that others know where to send e-mail for
you). This is almost always in the form of
firstname.lastname@trincoll.edu (or firstname.lastname@mail.trincoll.edu
- it doesn't matter). Thus Jack Kerouac's e-mail address
would be John.Kerouac@trincoll.edu.
-
The next line prompts for the incoming mail
server (aka POP server). This is the computer your mail
is stored at when it arrives. The name is mail.trincoll.edu.
-
This line asks for your login name
(or username). You will have been provided with this when
you first got your e-mail account activated. It is usually
the first letter of your firstname, followed by up to seven
letters of your last name (e.g. Jack Kerouac becomes
jkerouac but Allen Ginsberg becomes aginsber). It is
important that all usernames and passwords are supplied in
lower case. The mail system is case sensitive. Epound is not
the same as epound. Some people will also have numbers
attached at the end of their username (to distinguish all
the jsmiths for example).
-
The last line is the name of the outgoing
mail server, i.e. the computer that sends your mail out
into the world (also known as the SMTP server). This line
should also read mail.trincoll.edu.
And that's it! You're done. Easy, eh? You can, if you wish,
continue to refine some of your Eudora settings using the further
configuration instructions below, but you don't have to.
Eudora is now ready to run.
Further configuration options are available using the
configuration dialog box, found under the Tools menu by
selecting the item called Options. There are a number of
options that can be changed.
-
Click on the "checking mail" icon
in the scrollbar on the left to see the following screen.
The field labeled "Check for Mail Every"
allows you to adjust the time period Eudora waits to check
your mail.
-
Warning! The following option may lead to
substantive e-mail problems. Only use it if you're certain
you know what you're doing. Contact your help desk if you
require assistance.
Click on the "incoming mail" icon in the
scrollbar on the left to see the following screen.
The check box Leave mail on server tells the
computer not to remove your incoming mail from your mail
"queue" on the mail host. Eudora usually deletes
your transferred mail from the mail server when it transfers
your incoming messages to Eudora. Leaving mail on the server
will allow you to access your mail from another computer.
This is useful in cases where you may sometimes read mail
with one computer (such as a laptop) but want another
computer (e.g. a desk top) to be the primary e-mail
repository. Warning! If you click "Leave mail on
server", you must have another computer where
the "Leave mail on server" box is not checked!
Otherwise, your mail queue file will get extremely long,
will take forever to download, and will probably become
corrupted. For these reasons, leaving mail on the server is
acceptable only for a PC that is your secondary method for
receiving mail.
-
Next, select the "Attachments"
icon.
By clicking on the bar underneath Attachment directory,
you can select the location where your email attachments
will be downloaded. For more information on attachments,
please view the document Reading
and Creating Mail Attachments.
- Clicking OK will save your settings.
For more information on Eudora preferences see the online
Eudora help, or the Eudora Freeware Users Manual
which is available from Student Computing Services.
When you first run Eudora, you will get the following pop-up
message.
Essentially, you can choose between running a "stripped
down" Eudora, running the full version with advertisements,
or pay. Most people choose between the first two. All choices
allow you to send and receive e-mail. They simply mean the
presence or absence of features that some may find useful (such
as a spell checker) balanced against cost and/or small
advertisements. You can change your mind about this selection at
any time. Go to the Help menu and click on Payment and
Registration. You'll see the following window.
You can make your selection from here, or prompt for more
information.
When Eudora launches, a prompt for an e-mail password
appears. Once it is entered, Eudora will begin to check for new
mail. If new mail exists, a dialog box indicating that new mail
has arrived will be displayed. If this occurs, an "In"
mailbox window will appear, listing inside it the recently
delivered messages. Each message in the "In" mailbox
is listed in summary format. A message summary is divided into
fields containing the address of the sender, the date the
message was sent, and the subject of the message.
A Message may be opened up and read by double clicking on its
corresponding message summary in the "In" mailbox.
Incoming messages are stored in the "In" box
indefinitely, until they are deleted. A message can be deleted
by highlighting the message summary and then pressing the Delete
key.
To create a new mail message, select New Message from
the Message menu. At this point, a new message window
will appear, with the cursor (now in the form of a blinking
insertion point) situated at the start of the "To:"
field. The cursor can be traversed through these fields by using
the "Tab" key or by moving the cursor into a
particular field and clicking the mouse button. Write the
address of the recipient in the "To:" field. The email
address of any student, staff, or faculty member at Trinity is
of the form "firstname.lastname@mail.trincoll.edu". In
addition to the "To:" field, the new message window
also contains a "From:" field which has been
automatically been filled in with the return address. The
subject line should be filled out as a courtesy, a short line
explaining what the message is about should be typed here.
The other fields are optional and do not need to be filled.
The "Cc:" and "Bcc:" fields will send copies
of the letter to other people. Addresses listed in the
"Bcc:" field will not show up to the other recipient
while the "Cc:" field will. Attachments will list any
files that are attached to the e-mail message. Once the header
is complete, type the message to be sent in the large box below
the header. When the message is ready to be sent, click the Send
button located at the upper right-hand corner of the window.
Select Reply under the Message menu to reply to
a message. A new message window will open with the
"To:" and "From:" header already filled.
Selecting Reply to all under the Message
menu will send a relpy to every address listed in the
"To:" and "Cc:" field.
It is possible to send a formatted document or binary file
such as a program to someone through e-mail. To attach a file to
an e-mail message select Attach File to New Message from
the Message menu. A dialog box will prompt you for the
name of the file you wish to attach. Navigate to the
file's location, select a file and click Ok. The name of the
attached file should appear in the "Attachments:"
field in the header. The file will be turned into a textual
representation of the original file. There are three different
modes of encoding to use; Binhex, Mime, and UUEncode. Binhex is
a Mac format which should be translatable by anyone with a Mac.
Mime is a specialized format that is used by Pine and some other
new readers, UUEncode can be difficult to translate and is not
supported by all e-mail applications. To select which format to
use, click on the small list box that mentions one of the three
formats at the top of the message window. A list of the formats
will appear, select the desired format. If the recipient of the
letter uses Eudora also, the translation will occur
automatically so there is no reason to worry about the format.
Pick any of the formats and send the letter. For more
information on attachments, please view the document Reading
and Creating Mail Attachments.
To create a new mailbox, an alternative place to store
received mail, go to the Mailbox menu bar and select New.
At this point a dialog box will appear. Type the name of
the new mailbox and click OK. You can choose to make it a folder
which gives you the ability to further organize your mail in a
more intricate hierarchy. Once a mailbox has been
created, transfer old messages into it. To do this, highlight
the mail to be moved, and go to the Transfer menu bar.
Scroll down to the desired mailbox. The mail will be
automatically transferred from one mailbox to another. To access
this mail in the future, go to the Mailbox menu and
scroll down to the desired mailbox.
This function allows an abbreviated name to be typed into the
"To:" field that represents a person's whole address.
To use this function, go to Tools on the menu bar and
scroll down to Address Book. Click on New
and type in the nickname that you wish to refer the person's
email address. After clicking Ok, you will then
be able to type the address into the Address(es)
area. Notice that you can associate more than one address
with a nickname. When composing a new message, type in
that nickname and write a message. When the message is sent, the
nickname will be translated by the computer and the whole
address filled in correctly.
It is also possible to use the nickname function by
highlighting a message in any of the mailboxes available and
going to Special on the menu bar. By selecting Make
Address Book Entry, the address of the highlighted message
will by saved under whatever nickname is typed in.
Finding an E-mail Address on Campus
Eudora can find e-mail addresses for anyone who uses e-mail
at Trinity College. Select Directory Services from the Tools
menu. Type in the first and/or last name of the person you would
like to find and click on the Ph button with the mouse. The
results of your search will appear at the bottom of the Ph
window. If you type in return all after
the name, more information will appear about the person.
More information is available on the official Eudora
site.
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